Entry info & Rule Book

Thank for taking an interest in joining the second edition of CARPATHIAN MTB EPIC, the premier full-service stage race in Eastern Europe. For any questions related to whole process, leave us a message through the official Contact page.

Event format

For the 2017 edition of CARPATHIAN MTB EPIC, the 4-day EPIC and the 1-day Challenge are both SOLO events. Each rider is required to go through the registration process.

Entry fees

Entries open on the 14th of February 2018 and close on the 10th of August 2018.

Special prices are available on demand for resident riders, living in Romania. Discounts are offered through the regional development programme for mass sport events, implemented by the ProAm Events foundation. The application deadline is 29 July 2018 and the number of discounted entries are limited to 50. Discounts are offered on a “first-come, first-serve” basis and apply only for the Standard entry price of the 4-day EPIC race.

Discount offers for cycling clubs affiliated with National Federations and also for large groups of riders are available. Please get in touch through the Contact page.

Nr. of registered riders 4-day EPIC Standard price* 1-day Challenge Standard price**
Before 31st of March 2018 or the first 75 entries 499 Euro 49 Euro
Between 1st of April and 29th of July 2018 or up to 100 entries 539 Euro 59 Euro
After 29th of July 2018 or over 100 entries 579 Euro 69 Euro

*The standard price for the 4-day EPIC race includes a full-service package, with accommodation (3 nights / 16-19 Aug.), meals and race services, detailed in The Experience. Upgrades are available for purchase separately, during the registration process.

**The standard price for the 1-day Challenge race includes the farewell buffet and race services, detailed in The Experience. Upgrades are available for purchase separately, during the registration process. Accommodation in the Race Village, Cheile Gradistei – Fundata Resort, is not available for the participants registered in the 1-day Challenge.

Entry requirements

CARPATHIAN MTB EPIC is a challenging SOLO event open to both professional and amateur / hobby riders. The minimum age required to enter either the 4-day EPIC or the 1-day Challenge is 19 years of age on the first day of racing.

We strongly advise participants to have a full medical checkup one month or less prior to arriving at the race. It is every rider’s responsibility to ensure that they have acquired sufficient riding experience and have reached the necessary fitness level to participate. All riders are required to sign a waiver form at the race office as part of the race pack pick-up procedure.

Race categories & prizes

The following race categories are recognised in the 2018 edition. A full description of the prizes offered at the event are available in a separate section – Prizes.

4-day EPIC

  • Male | 19+ years (licensed and un licensed riders)
  • Female | 19+ years (licensed and un licensed riders)
  • Male | 19-39 years (unlicensed riders)
  • Male | 40-49 years (unlicensed riders)
  • Male | 50+ years (unlicensed riders)
  • Female | 19-39 years (unlicensed riders)
  • Female | 40+ years (unlicensed riders)

1-day Challenge

  • Male | 19-39 years (unlicensed riders)
  • Male | 40-49 years (unlicensed riders)
  • Male | 50+ years (unlicensed riders)
  • Female | 19-39 years (unlicensed riders)
  • Female | 40+ years (unlicensed riders)

Race rules. Terms & Conditions. Refund & cancellation policy

Please make sure that you read, understand and agree to the official race documents in relation to your entry and participation. Entering the race carries your inherent consent of the race rules, terms & conditions and the refund & cancellation policy described in the Rule Book and in the sections found below.

Download the CARPATHIAN MTB EPIC Rule Book

Entry policies

Transfer to a different event

All transfer solicitations must take place before the 1st of July 2018 and be submitted through the official Contact page. Please be aware of the following information when soliciting a transfer to another event:

  • Acceptance of your request will be denied if the event your are soliciting to transfer to is sold out;
  • If transfer from the 1-day Challenge to the 4-day EPIC is possible and approved, you will be required to pay the difference in entry fees, based on the price calculated at the moment of approval. All upgrades such as massage plans are subject to approval based on availability;
  • If transfer from the 4-day EPIC to the 1-day Challenge is possible and approved, unfortunately we are not able to refund the difference in entry fees.

As a result of the transfer, any personalized items part of the race pack, such as the race number, will be lost & replaced by non-personalized items.

Transfer entry to an unregistered rider

All transfer solicitations must take place before the 1st of July 2018 and be submitted through the official Contact page. If the request is validated, a non-refundable 30 Euro fee must be paid no later than the 6th of July 2018 for the transfer procedure to take place. Please note that all upgrades are transferable only as part of the whole entry and not as separate entities.

As a result of the transfer, any personalized items part of the race pack, such as the race number, will be lost and the receiving rider will obtain only non-personalized items.

Entry cancellation

Cancellation is possible under strict terms. All solicitations must be sent no longer than the 1st of July 2018 through the official Contact page. Cancellation requests received after the aforementioned date will be denied, due to contractual terms set with event suppliers of services and accommodation. If a cancellation is validated, the following refund conditions will apply:

Request sent Refund (percentage of entry fee / optional race upgrades not included)
Before the 1st of May 2018 70%
Between the 2nd of May and the 30th of June 2018 50%
After the 1st of July 2018 No refund

Please note that entries paid for the 2018 edition of CARPATHIAN MTB EPIC cannot be transferred for the 2019 edition of the event.

If the organizers cancel an entry or disqualify a participant as a result of race rules being breached, no refund will be payable. By entering the race, all participants adhere that in the case of an “Act of God” that forces the organizers to cancel the event, entry fees will not be refunded.

Optional race upgrade services purchased are neither refundable nor transferable, by themselves. Nevertheless, in case we are able to sell the optional race upgrades to another rider, and the entry cancellation was approved, we will refund the amount, minus a 15% administrative / cancellation fee, applicable to the total sum of the optional race upgrades.